Should I keep an internal image library?
Yes, a folder of yours with the dish, the channel and the date, so you do not reshoot what is still on the menu. You do not need a system: if the photos live in the chat, within a month nobody can find the menu one.
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Make a folder with four drawers: menu, ad, listing, press. In the sierra the archive is on the phone of someone who no longer works there, and you reshoot a plate you already had. The handoff arrives already named so you can copy it into that folder, with the rights that say the file is for your use.