Which master file should you keep for the menu?

You keep the source file, the print PDF and the light phone PDF, with the photos and the fonts beside them. A JPG export that can no longer be edited is not enough.

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Make a folder with the date and do not overwrite the previous one when a price changes. The miss is having the file only on the computer of someone who has left, and the new menu starts from zero. The menu folder keeps the source, the print PDF, the phone PDF and the date of that menu.

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