How do you plan an image bank for the whole year?
Each menu dish lives in a folder with its still and its clip, and it is replaced when that dish changes. The whole year is not emptied because a new dessert arrived.
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Open one folder per dish and note the date of the pair. In the sierra the bank mixes loose reels and by November nobody knows which clip is still current. The bank ends by dish, with the pair dated, and a gap when it leaves the menu.